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Inserting a signature into an e-mail message

Did you know that you can insert a signature at the end of an e-mail? Ever get tired of typing your phone number, address, and other details in every e-mail? Here is the was that you can make a shortcut.

• Open your Calypso e-mail account
• Click the "messages" menu
• Choose "compose signature"
• Name the signature by writing your name in the box and then hit Enter.
• Now compose your signature the way you would like it to appear in your e-mail message. You may include phone numbers, work title, e-mail address, etc. This is how I created mine:

Kristi Bever

3rd Grade Teacher

Lincoln School

(620) 332-1847

kshue@indyschools.com

• When finished creating the signature, go to File menu and click Save.

Testing It Out:

• Start a new message by clicking the "messages" menu and choosing "compose a message."
• Click on the area where you would write your message until there is a blinking cursor.
• Go to the "options" menu and choose "insert signature"
• Your signature title should appear and just click on it.
• Instantly - you have all the necessary information for a signature.

Using group folders on Calypso can be especially helpful in reducing e-mail time.

• To set up the group in the address book, go to:
  • Mailbox on top left side of toolbar, drag down to Address Book, then over to New Group and click.
  • This box comes up on the screen:
    
  • Type in the Group name you want in your address book.
  • Add the members you want in the group you are creating by highlighting the name in the Available members list, click the top arrow pointing toward the Group members, add as many names as you want, then click Save and Close.
• To delete members from the group address book, reverse the process:
  • Highlight the name of the group member you want to delete from the Group members list, click Delete.
  • Name is added back to the Available members list.
  • Click Close.

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